Find and Fix Errors

Sometimes, when using Microsoft Access database, you may notice that it is doing strange things. You might encounter various malfunctions or error messages such as this one: “Error accessing file. Network connection may be lost.” And if you don’t have a network at home, you wonder what you could be doing wrong.

Some people have different versions of databases and sometimes they would copy and paste the form from one database to another, without creating a new one again. Usually it is not a problem, but errors still may occur. And no matter what you do, you keep seeing the error message every time you open the form. The reason for that is some kind of database corruption. And copying objects from one database to another is not recommended. A much better option is to export them. You should remember that if an object is corrupted in one database, you are at risk of corrupting another database.

It might be time consuming, but it is better to move all the database objects into a current database and then create a new form manually. It is also better to move only the objects you are sure work fine. Then test the database to make sure everything works properly. Then you can add the item you think might be corrupted, and if you notice that the database started acting strange, then you know which object caused it and it is better to recreate the object.

One more typical reason for this is when user doesn’t close the database properly. Many times when a person wants to leave the office right on time, it is tempting to simply shut down the computer without closing the MS Access database properly. This causes the database to corrupt. Database corruption may also happen due to power failures and in multi user environment.

If you want to minimize the risk of database corruption, it is a good idea to compact it. There is an option in Access called “Compact and Repair”. When you remove the data from the database, only the record is removed but not the occupied space. Database compacting solves the problem. If the database is not able to perform compacting, the error message will be shown, or Access will run the repair without showing the message. The database will be loaded as soon as the compact and repair is completed. It is also good to have a backup copy of the database in case something goes wrong. You could also invest in backup software. Make sure you split your database, especially in the multi user environment. So, keep an eye on your database for corruption and use the above steps if necessary to prevent corruption or repair your database.

The world of computers and computer applications grows all the time. But you can turn this issue into your strong point by catching up with this knowledge and becoming a pro, for example in microsoft access database niche.

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